QUICK Church Coordinator Check List

2026 Church Coordinator Check List:

  • Print out paper registrations under forms & info on the website and have participants (3rd-12th) fill them out. Registration opens 12/1/25 and closes 3/02/26.
  • Check out the event guidelines at mwltc.net for information on the various events
  • Go to the registration system (under forms & info) 
  • Enter your first participant, then click add another participant, and continue repeating that step until all participants are entered.
    • When done entering each participant, send the confirmation to yourself and click submit
    • Scroll to the bottom of the confirmation page and create a login to edit your participant’s events later.
    • Edit Registration

Email Bri – office@green-valley.org with questions about registration

  • Encourage students to apply for scholarships by March 2, 2026! (under scholarships at mwltc.net – there are 3 forms)
  • Check with your participants before 3/02/26 to gather pre-convention items in digital form and upload them to Dropbox, except for the Children’s book, which must be mailed to Center Rd (see below for the address)
  • Check with your participants about Challenge events by 3/16/26!  Church coordinator fills out the form about what medals are needed for your congregation’s participants by 3/16/26: challenge medals
  • Each Participant is $40.00, add your total, write a check to MWLTC, and mail it to MWLTC c/o Green Valley, 19005 Cumberland Rd, Noblesville, IN 46060
  • Check the mwltc.net weekly for updates on hotel deals, schedules, and participants’ room orders.
  • At the convention, please check in as the church coordinator (only the church coordinator needs to check in). We do not register observers. 
  • Please ask your congregation to commit to helping at the convention. We will need evaluators and door monitors.  They can sign up in the gym at Green Valley during the convention.
  • Deadlines:
    • Registration Opens 12/01/25
    • Registration Closes, Scholarships, and Pre-convention items submitted 03/02/26
    • Challenge Submission for Medals by 3/16/26
    • Convention April 10-11, 2026

Special NOTES about certain events:

  • Children’s Book Event: must snail MAIL book to ATTN: MWLTC Children’s Book, Center Road C of C – 899 W 300 S Kokomo, IN 46902
  • Signing for the Deaf Event:  fill out form for each participant on skill level and please read the event guideline for Signing for the Deaf to understand skill levels.
  • Bible Quiz & Bible Bowl Guides Event: are under forms & info at mwltc.net. SAME STUDY GUIDE FOR 2026!
  • Pre-convention Writing (except Children’s book), Video Bible Drama, and Short Film Event need to be loaded here: https://www.dropbox.com/request/HcmnQAg23L3JEdvt0wTy
  • Group singing, live modern drama, and puppets: Encourage your group to perform in front of an audience (VBS, Nursing Home, etc.)  to receive an additional 10 bonus points during the convention. (Let the event coordinator know before performing at the convention.)
  • Bring Art, Photography, Scrapbooks, and textiles to the convention and have your participant check in with the Event Coordinator in the Gym.
  • Convention Schedule:
    • Friday: Bible Reading, Opening, Puppets, Speeches, Comedy, Song Leading (those in Bible Bowl)
    • Saturday AM: Bible Bowl, Song Leading (Non Bible Bowl kids), Signing
    • Saturday PM: Group Singing, Praise Time, Live Modern Drama, Closing